VAT refunds for diplomats
Every receipt. Every cent of VAT. Claimed.
Stop leaving your VAT refund on the table. Join free, get your own receipts email address, and let our AI read every receipt — any size, any format — in seconds. You're notified the moment it's processed.
No passwords. Never visible to other users.
Posted abroad soon? See where diplomats get VAT back
- Safe & secure — your privacy is our top priority
- Free to sign up
- USD 10 a month
- Your own @vatrefund.me address
- Instant WhatsApp & email updates
- Built for diplomats
How it works
From checkout to your refund — on autopilot
Four simple steps. You keep shopping; we keep track of every cent of VAT.
Sign up free
Two minutes. No password, ever — you log in with one-time codes sent by email or WhatsApp.
Get your receipts address
We create one for you, like [email protected]. At checkout, ask for the electronic invoice in your full name with your ID number and give this address — or forward invoices to it, or just snap a photo, or scan the receipt's QR code with our advanced QR code scanner.
AI reads it instantly
Vendor, date, taxes and the invoice code — read, checked and filed for you in seconds.
Get notified, watch your total grow
A WhatsApp or email the moment it's processed. Your claimable VAT updates live, and we prepare your claim in the exact format your mission asks for.
Know the moment your VAT refund grows.
- A message the moment a receipt is read
- Your new claimable total in every update
- Tips when a receipt needs your help
Send receipt photos, ask about your account and get updates. Save us as a contact so you always find us.
+1 929-233-9830
VAT Atlas
Where do diplomats get VAT back?
We researched every country: who can claim, the minimum, the deadline and how, with the sources. Find your next posting before you pack.
- 197countries researched
- 148give VAT back
- 80where VATRS can help
Your AI team
VATRS does the slow work. You get the time back.
From the receipt to the refund form, our AI and our team do the work that took you hours. You only send the receipts.
Reads every receipt
Send a photo, a PDF, an email or a WhatsApp message. Lens, our AI reader, reads the vendor, the date, the taxes and the totals in seconds. When a receipt needs a second look, Inspector finds the fix.
No typing
Gets the official invoice from DIAN
For every receipt with a CUFE, we get the official e-invoice from DIAN. We try again for days until DIAN has it.
No searches on the DIAN website
Writes to vendors for you
With your permission, we email the business for a missing or wrong e-invoice and send the reminders. Scout finds the right contact, Postman matches the reply to your receipt, and Clerk takes the next step.
No calls or emails to vendors
Tracks every vendor and receipt
Every receipt, every vendor request and every monthly bill is on one page, with its status. You see at once what is missing.
No spreadsheets
Watches your deadlines
We remind you before each mission deadline and before a receipt passes the legal time limit.
No missed deadlines
Your claim, in your mission's exact format
Your mission's own form, columns and steps, filled with every claimable receipt. You hand it in as it is.
No forms to fill in
- Fast · Seconds per receipt, day or night.
- Any format · Photos, PDFs, ZIPs, e-invoices — it reads them all.
- Questions? Johnny#5 answers day and night, on the website and on Discord.
Why VATRS
More VAT back, with less work
Built to get you every cent you're entitled to, and to save you the time it used to take.
Claim money you used to miss
Small receipts, forgotten invoices, paper you would have thrown away — VAT you would never have claimed, and money you would never have received.
No human error
Every amount is calculated and checked automatically — no typos, no missed decimals, no forgotten receipts.
Fewer rejected claims
Every receipt is reviewed before it goes on your VAT refund form, so problems are caught before your mission sees them.
Hours back every month
No typing, no spreadsheets, no shoebox of crumpled paper. Forward, upload or send a photo and you're done.
Tiny receipt or one a mile long — we read them all.
PDF, photos (JPG, PNG, HEIC), ZIP, XML e-invoices, multi-page documents.
Send any way you like
Email it, forward invoices, upload on the web, send photos on WhatsApp or scan the receipt's QR code with our advanced QR code scanner.
Your own receipts address
A personal @vatrefund.me address, created for you automatically.
Duplicate detection
The same invoice is never counted twice.
Locked PDFs and ZIPs
Keep your passwords in a private vault — we unlock the files for you.
We do our absolute best to be accurate, but we can't guarantee 100% accuracy. Refund decisions are always made by the authorities.
Security & privacy
Security and privacy are our top priority
Your receipts show where you live, eat and shop. We protect them that way — from the first login to the day your data is deleted.
One-time codes, no passwords
There is no password to steal, guess or reuse. Every login is a fresh code sent only to you.
Never sold. Not to anyone.
Your receipts show where you live, eat and shop. That information belongs to you. We never sell it to any third party. The providers that help us run VATRS (hosting, email and receipt reading) work only for us, and only to run your service.
Never visible to other users
Your information is private. No one can see it except you and the system that processes your receipts.
Encrypted password vault
Passwords for your locked PDFs and ZIPs are stored encrypted and can never be shown again.
Separated by design
Each part of the system runs separately, with its own keys.
Data-protection law
We follow the data-protection laws that apply. You can see, correct or delete your data at any time.
Encrypted connection
Every page, file and code travels over HTTPS (TLS), the same encryption your bank uses.
Protected by Cloudflare
Cloudflare shields the site against attacks, and its bot check guards sign-up and login.
We never see your card
Payments go through our card payment providers. Your card number never reaches our servers.
Powered by world-class AI
Our AI agents use a combination of AI from Google and Anthropic, two leaders in AI. Our AI providers work on paid business plans under strict privacy rules.
- AI by Google Gemini
- AI by Anthropic Claude
FAQ
Questions, answered
Is my data safe?
Yes — security and privacy are our top priority. You log in with one-time codes (there are no passwords to steal), your information is private and no one can see it except you and the system, passwords for locked files are kept in an encrypted vault, and accounts with no activity for 6 months are deleted automatically. We follow the data-protection law of each country we serve.
How much does VATRS cost?
Signing up, your receipts address, sending receipts and tracking your claimable VAT are free. You pay only to download your VAT refund form and your receipts: USD 10 a month for each calendar month that has receipts (by purchase date), or USD 100 a year for a full year. If you have a promotion code, type it when you pay. We do not add VAT or other tax to our fee. Card fees are added; you see the total before you pay. Invite colleagues to earn coupons for free months.
Who can use VATRS?
Diplomatic and consular staff who are entitled to VAT refunds. We support Colombia today, with more countries coming.
What receipts can I send?
Any size and almost any format: electronic invoices (XML), PDFs (including multi-page and password-protected ones), phone photos (JPG, PNG, HEIC, WEBP) and ZIP files with several invoices inside. For many receipts, send many files, or put them in one ZIP file. Send one receipt per file or photo: if a file has several receipts, we read only one. One invoice with many pages is fine.
How do I get my receipts address?
It's created automatically as soon as you confirm your email after signing up — something like [email protected]. At checkout, ask for the electronic invoice in your full name with your ID number (Cédula de Extranjería) and give this address, or forward invoices to it.
How will I be notified?
By WhatsApp, email or both — you choose. You'll hear when a receipt is processed, when a file needs your attention and when your receipts are submitted.
What can I claim back?
It depends on the country where you serve. In Colombia, diplomats get back the IVA and INC on their purchases — restaurants, hotels, flights, groceries and more — but not fuel taxes, tips or bag taxes. See what's refundable, item by item: https://vatrefund.me/refundable
Is everything 100% accurate?
We do our absolute best: every amount is calculated and checked automatically, every receipt is reviewed before it goes on your form, and we contact businesses to complete missing invoices. Even so, we can't guarantee 100% accuracy, and refund decisions are always made by the authorities. You can check every receipt in your account.
I made a typo in my name or ID number. How do I fix it?
No problem. Go to Settings and choose "Typo in your name or ID number?". If your official e-invoices already show the correct name or ID number, we apply the change within a few minutes. If not, our team checks your request, corrects your account by hand and lets you know. Your login ID, your receipts and your receipts address stay the same.
DIAN did not find my invoice under my ID number. What do I do?
DIAN finds an electronic invoice only with the ID number that the vendor put on it. Sometimes the vendor uses another number, for example your passport or the ID of your spouse or your child. • Add the other number: Settings → Other ID numbers on your receipts. Separate the numbers with commas. When you save a new number, we ask DIAN again for each invoice that it did not find. You do not need to send the receipt again. • Check your diplomatic ID: In Settings, make sure that your diplomatic ID number is correct. • Scan the QR code: The best way to send a paper receipt is to scan its QR code (Add receipts → Scan QR codes). Then we get the official invoice from DIAN. • Send a sharper photo: If you cannot scan the code, send a sharp photo of the whole receipt, flat and in good light. • A very long receipt: Take up to 5 close photos of it, part by part. Upload them together and choose These files are one receipt, or send them on WhatsApp one after another and press Submit now. We read them together as one receipt. When a receipt needs one of these steps, we tell you by email or WhatsApp, and the receipt shows it in To do.
Does VATRS guarantee my refund?
No. Refunds are decided by the authorities. VATRS makes sure every eligible receipt is captured, checked and ready, and prepares your refund forms.
Can VATRS track my monthly bills, like internet and mobile?
Yes. My subscriptions shows each monthly bill (internet, mobile lines, power, gas) on one row, with a square for every month: green when the electronic invoice is here, red when a month is missing. We add the lines we see in your receipts, and we remind you when a bill does not arrive. Their VAT adds up every month.
Your VAT refund is waiting. Start claiming it today.
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